3.
HHS-PUBLIC HEALTH TRU-MED ACCU-VAX MACHINE LEASE
RENEWAL
Background:
Guilford County is recognized as a leader in the state for excellence
in vaccine coordination, storage, and handling. To maintain these
high standards and ensure continued compliance with best practices,
the County utilizes the Accuvax vaccine monitoring and inventory
management system. This agenda item requests the approval of an
agreement for a five (5) year lease for the total cost of $309,300, with
the first year of funding total $62,100. Year 2 through 5 will be
$61,800 annually, this contract will be covered with Medicaid Cost
Settlement and no additional county funds are required.
Accuvax provides precise, continuous temperature monitoring to
safeguard vaccine integrity. The system automatically alerts
designated emergency vaccine coordinators in the event of
temperature fluctuations or power outages, allowing for immediate
response and minimizing the risk of vaccine loss. In addition to
environmental monitoring, Accuvax supports safe dispensing by
helping ensure the correct vaccine is selected for each client and
offers real-time inventory management capabilities.
The Accuvax system has replaced the County’s previous
alarm-based monitoring service, providing a more comprehensive,
technology-driven solution that enhances both storage oversight and
administration safety. Its use aligns with industry best practices for
vaccine management and quality assurance. The equipment is leased,
with all maintenance, servicing, and replacement provided by the
vendor. This leasing model ensures the County maintains access to
updated technology and can transition from outdated equipment as
advancements become available, without incurring significant capital
replacement costs.
Public Health currently stocks 48 different vaccines some private
stock purchased with county dollars and some state supplied.
Typically we stock approximately $700,000 of vaccine on hand at
any given time.
In 2023 Public Health provided 12,151 vaccine doses, in 2024
11,784 vaccine doses and in 2025 11,299 vaccine doses.
Requested Action:
Approval of Tru-Med five (5) year lease agreement in the amount of
$309,300 with the effective date for January 1, 2026 thru December
31, 2030.
