Agenda - Board of Commissioners

301 West Market Street

Greensboro, NC 27402

Guilford County

Addendum Agenda - Final

Board of Commissioners

Thursday, June 18, 2026

5:30 PM

Second Floor, Old County Courthouse

ADDENDUM

VI. ADD TO CONSENT AGENDA

B. CONTRACTS

2026-288

APPROVE CONTRACT FOR VOTING SYSTEMS EXTENDED

WARRANTY, MAINTENANCE, AND LICENSING FEES

Background:

In FY 2020, the Board approved the use of Elections

Systems & Software as the vendor for the voting systems for

Guilford County Elections. NC General Statutes require that

warranties are maintained on all voting equipment. This

contract provides the extended warranty for two (2) DS850

high-speed tabulators, 220 DS200 precinct tabulator and 190

Automark precinct handicap accessible ballot-marking

devices, as well as, licensing fees for this equipment and

licensing fees for the software to create and tabulate ballots.

NC State Board of Elections mandates that counties may only

enter into one-year contracts for these services.

Requested Action:

Budget Impact:

Approve Elections Systems & Software contract renewal for

one (1) year effective July 1, 2026 through June 30, 2027, in

substantial form, in the amount of $229,409.91.

FUNDS COMMENSURATE WITH THE ADOPTION OF

THE FY 2026-27 BUDGET

Sponsors:

Charlie Collicutt

Attachments:

2026-288_PE 90270068 Election Systems -Software LLc_6-3-26

C. MISCELLANEOUS

2026-301

FIX AND APPROVE BOND RATE FOR INTERIM FINANCE OFFICER

(CFO)

Background:

Each year the Board reviews and approves the required

faithful performance bonds for the following statutorily

required designated positions: Sheriff, Tax Director (Tax

Collector), Chief Financial Officer (Finance Director), and

County's newly designated Interim Finance Director, an

amended bond is being presented to the board for approval

pursuant to NC. Gen. Statute 159-29.

Requested Action:

In accordance with North Carolina Statutes, Approve and Fix

bond rate for newly appointed Interim Finance

Director,Kimberly Slusher, reflecting the $1,000,000 bond

issued by Traveler's Insurance, in said amount.

Budget Impact:

Sponsors:

NO ADDITIONAL COUNTY DOLLARS REQUIRED

Toy Beeninga, Deputy County Manager

2026-306

APPROVE FY 2026-27 PROPERTY, EXCESS WORKERS'

COMPENSATION AND OTHER INSURANCE COVERAGE

Background:

Arthur J. Gallagher Risk Management Services LLC

(Gallagher), on behalf of Guilford County, competitively

marketed property insurance coverage for FY2026-2027

(FY27). Excess workers’ compensation insurance coverage

was not marketed as we accepted a 2 year rate lock last year

when the move to Midwest Employers Casualty Company

from Safety National Casualty Corporation occurred and

property insurance has been recommended by Gallagher to

remain with GovPro/Hiscox/Liberty Mutual etal for July 1,

2026, through June 30, 2027. The County’s excess workers’

compensation insurance premium for FY27 will decrease by

$5,272 from $249,868 to $244,596 which is a decrease of

2.11%.

The County’s property insurance premium for FY26 will

increase by $135,023 from $521,183 to $656,206 which is

an increase of 26%. GovPro/Hiscox/Liberty Mutual increased

their pricing based prior claims and market rates. This was

still the lowest received quote.

The total proposed premium cost for both policies for FY27

is $900,802 compared to our total premium cost of $771,051

for FY26. This represents an overall premium increase of

$129,751 or 16.8%. No additional County funds will be

required, pending the adoption of the FY27 budget, as all

premiums and adjustments have been planned for in the

FY27 budget. Gallagher binds coverage and the County

reimburses Gallagher for the insurance premiums paid by

them to bind coverage.

The County also contracts with Arthur J. Gallagher Risk

Management Services for Crime, Cyber, Environmental -

Storage Tanks, and Employment Practices at a cost of

$152,093.

Requested Action:

Authorize County staff to take all necessary actions to

execute agreements with Arthur J. Gallagher Risk

Management Services LLC for insurance coverage for

Guilford County beginning July 1, 2026 through June 30,

2026-302

ARPA ENABLED ALLOCATION FOR INTERACTIVE RESOURCE

CENTER

Background:

The Interactive Resource Center (IRC) provides day center

services to individuals experiencing homelessness in and

around downtown Greensboro. The IRC has identified a

need to put a perimeter fence around their property to

strengthen safety, reinforce their responsibility as a

community partner, and ensure a secure and welcoming

environment for both their guests and neighboring residents.

This fence project has been designed to help reduce

concerns with individuals trespassing after hours, setting up

tents, and gathering on the property without approval. The

fence is also designed to improve safety by reducing access

to the building by walking along railroad track that runs behind

the IRC building.

The fence also includes an automatic gate with access

controls specifically to enhance emergency responder

access after hours when the main gate is locked. The total

cost of the project including the electrical work for the

automatic gate for emergency responders is $94,639. The

IRC has requested support from both the County and the City

of Greensboro for $30,000 each ($60,000 total) to support

this project, with the Community Foundation of Greater

Greensboro providing the $34,693 balance of the project

costs. County staff have reviewed the request for

collaborative investment and are now presenting this request

for the Board of Commissioner's consideration.

This request would utilize ARPA Enabled Funds that were

allocated to the Homelessness Taskforce in 2022. As part of

the allocation of American Rescue Plan Act (ARPA) funding,

certain priorities were authorized under revenue replacement

and accounted for in the ARPA Enabled Fund. The

Homelessness Taskforce is one of these funding priorities

allocated in the ARPA Enabled fund.

Requested Action:

Approve the reallocation of ARPA Enabled funds within the

Homelessness Taskforce budget to allocate $30,000 to the

Interactive Resource Center for this purpose and authorize

staff to take all necessary action to enter into an agreement

with IRC for these funds.

2026-305

HHS-DSS UPDATE ON SUBSIDY CHILD CARE ASSISTANCE (SCCA)

PROGRAM

Background:

The need for childcare in North Carolina is an economic

necessity for many families. This need is especially

significant among low-income households, where access to

high-quality, affordable childcare services is often limited due

to financial constraints. Many families face risk factors that

can negatively affect healthy child development, making early

childhood education and development programs critical to

promoting school readiness, academic success, and

long-term positive outcomes.

Over the years, the childcare subsidy program in Guilford

County has evolved to address increasing service costs and

the growing number of families requiring assistance. Recent

state policy changes have also altered the eligibility

determination process for childcare subsidies. In response to

these challenges, Guilford County has developed

collaborative partnerships with several community

organizations. Together, these agencies work to identify and

serve the county’s most vulnerable and at-risk children and

families, ensuring greater access to essential childcare and

early education services.

New Policies - The North Carolina Division of Child

Development and Early Education has issued several

administrative directives encouraging counties to provide

childcare subsidy services to eligible families without regard

to spending limitations. As a result of these directives,

Guilford County successfully cleared its childcare subsidy

waiting list as of May 2026. This achievement has significantly

improved access to childcare assistance, allowing eligible

families to receive services needed more quickly and without

the delays previously associated with placement on a waiting

list. The clearing of the waiting list represents a major step

toward increasing access to affordable childcare and

supporting the needs of working families throughout the

county.

Community involvement - Strong partnerships and

community involvement continue to play a vital role in the

success of child care services within the county.

Collaboration with key community stakeholders, including the

Partnership for Children, Guilford County Schools, and the

County's Work First and Children's Services Division, has

been essential in supporting families and ensuring access to

quality child care services. These partnerships promote the

sharing of resources, information, and referrals, allowing

agencies to work together to address the diverse needs of

children and families. Through ongoing communication and

coordinated efforts, these community partners help

strengthen service delivery, increase awareness of available

resources, and improve outcomes for children and their

families.

Local Policy - Local policies, including the Child Care Wait

List Policy, are reviewed and updated at least every two years

or whenever program changes require amendments to local

policy. Recent updates to our policy have established priority

criteria to determine the order in which children are served,

ensuring that available child care subsidy resources are

distributed fairly and effectively to families with the greatest

need.

In addition, procedural improvements, such as courtesy

reminder calls to families approaching their eligibility

redetermination dates, continue to support ongoing

participation in the program. These efforts help reduce

unnecessary case closures, maintain services for currently

enrolled families, and create opportunities to serve additional

families seeking child care assistance.

Conversion - All subsidized child care cases and provider

payments have continued to be processed through the

NCFAST system since August 2017. Ongoing system

updates have enhanced NCFAST, making it more accessible

and user-friendly for determining eligibility for subsidized

child care assistance.

Providers have access to important information within the

system, including vouchers, payment details, and rosters.

This increased access has improved communication and

collaboration between the county and child care providers,

resulting in more efficient service delivery and information