TITLE
Title
ADOPT 2021 GENERAL RECORDS AND PROGRAM RECORDS RETENTION SCHEDULES FOR LOCAL GOVERNMENT AGENCIES
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SPONSOR
Sponsor
Robin Keller
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BACKGROUND
Background
N.C.G.S 121-5 (c) and 132-8 direct local government to adopt and adhere to records retention and disposition schedules that are created and managed by the NC Department of Cultural Resources (NC DCS). These schedules serve as an agreement between the local government office/department and NC DCS, and provide guidance on the types of records to be maintained and for how long.
The 2021 General Records Schedule for Local Government Agencies will supersede the 2019 version, upon adoption, and includes updated records standards for the following programs:
Administration & Management Budget/Fiscal/Payroll
GIS Human Resources
Information Technology Legal
Public Relations Risk Management
The new schedule, along with a log outlining substantial changes between the 2021 and 2019 schedules, are attached for review.
The 2021 Program Records Schedule for Local Government Agencies is a new retention schedule created from the former County Management (last updated in 2013) and Municipal (last updated in 2012) retention schedules, and includes updated records standards for the following programs:
Airport Authority Animal Services
Code Enforcement/Inspection EMS/Fire Department
Parks & Recreation Planning & Development
Law Enforcement Tax
The 2021 Program Records schedule does contain standards for Law Enforcement and Tax records, and County Sheriff's and Tax Administration offices will utilize the 2021 Program Records schedule, in combination with their standalone retention schedules, to remain compliant with records standards. The new schedule, along with a log outlining substantial changes between the new document and prior County Management and Municipal schedules, are attached for review.
Staff request the Board approve the 2021 General Records Schedule for Local Government Agencies and the 2021 Program Records Schedule for Local Government Agencies issued by NC DCS to ensure compliance with statutory guidelines.
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BUDGET IMPACT
Budget Impact
NO ADDITIONAL COUNTY FUNDS REQUIRED
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REQUESTED ACTION
Requested Action
Pursuant to NCGS 121-5 (c) and 132-8, approve the 2021 General Records Schedule for Local Government Agencies and the 2021 Program Records Schedule for Local Government Agencies issued by the NC Department of Cultural Resources, as presented.
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