TITLE
Title
CONTRACT RENEWAL WITH TOSHIBA BUSINESS SOLUTIONS FOR SERVICES FOR MULTIFUNCTION PHOTOCOPIERS AND DESK TOP PRINTERS
end
SPONSOR
Sponsor
Peter Purcell
end
BACKGROUND
Background
This agenda item seeks approval of a one-year extension of the County’s contract with Toshiba America Business Solutions for the lease, maintenance, supplies, and servicing of photocopiers, multifunction devices, and desktop printers located throughout the County. The County pays monthly equipment charges, as applicable, and per-copy charges for black-and-white and color printing.
On June 1, 2023, the Board of County Commissioners approved an initial three-year contract with Toshiba, beginning July 1, 2023, and ending June 30, 2026. The contract included two one-year renewal options. Staff is requesting approval of the first one-year renewal, beginning July 1, 2026, and ending June 30, 2027, leaving one renewal option remaining.
The renewal is a price-only contract that with expenditures not expected to exceed $390,000. The renewal amount is approximately $16,657 more than the annualized value of $373,343 under the original three-year contract, an increase of 4.4%.
end
BUDGET IMPACT
Budget Impact
NO ADDITIONAL COUNTY FUNDS REQUIRED
end
REQUESTED ACTION
Requested Action
Approve a price only contract renewal, in substantial form, with Toshiba Business Solutions for one (1) year beginning on July 1, 2026 and ending on June 30, 2027 with estimated contract renewal expense adding $390,000.00 for continued copier services.
end