TITLE
Title
CONTRACT WITH TOSHIBA BUSINESS SOLUTIONS FOR SERVICES FOR MULTIFUNCTION PHOTOCOPIERS AND DESK TOP PRINTERS
end
SPONSOR
Sponsor
Peter Purcell
end
BACKGROUND
Background
The Board of County Commissioners approved contracting with Toshiba on June 7, 2018 for four (4) years beginning on July 1, 2018 and ending on June 30, 2022 with a one-year renewal option beginning on July 1, 2022 and ending on June 30, 2023. Staff is requesting that we again contract with Toshiba Business Solutions. The PRICE ONLY contract term is for three (3) years beginning on July 1, 2023 and ending on June 30, 2026 with two (2) one-year extension options requiring Board approval by July 31 for each extension. Toshiba pricing is unchanged.
The FY 24 estimated expense is $358,800. Assuming a 4% annual increase, the total three (3) year estimated expense is $1,120,030.
This purchase has been reviewed and approved for Board consideration by the Purchasing Department to confirm that the same or more favorable pricing, terms, and conditions have been extended to the County consistent with NC IT State Contract 204D.
end
BUDGET IMPACT
Budget Impact
NO ADDITIONAL COUNTY FUNDS REQUIRED
end
REQUESTED ACTION
Requested Action
Approve a price only contract, in substantial form, with Toshiba Business Solutions for three (3) years beginning on July 1, 2023 and ending on June 30, 2026 with two (2) one-year extension options requiring Board approval by July 31 for each extension for a total estimated cost of $1,120,030 for the three (3) years.
end