TITLE
title
INFOR LAWSON CONTRACT MANAGEMENT SYSTEM - INSTALLATION, CONFIGURATION AND TRAINING
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SPONSOR
sponsor
Hemant Desai
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BACKGROUND
background
Infor Lawson is the software Guilford County uses to manage all major aspects of Enterprise functions such as: Finance, Procurement, Payroll, Human Resources, and General Ledger. Contract Management is an additional module that is part of Guilford County's current software package, but is not configured or utilized by departments. Currently, contracts are managed differently in each department; making it difficult to streamline standard terms and conditions, or efficiently evaluate the performance of vendors operating within these contracts. Additionally, the current inter-departmental routing process is primarily manual, requiring extended timeframes to execute contracts.
With Infor's Contract Management System, departments can create standard agreements which are routed electronically to various stakeholders within Guilford County. Eliminating manual routing to each department will enhance the approval process.
Finally, the County will have the opportunity to integrate Infor's Contract Management System with third-party electronic signature, further enhancing the overall contract management process.
A RFP event was released in January 2016 (event # 497) and Infor was the vendor chosen by the panel. The total cost for installation, configuration and training, as proposed by Infor in their response to RFP, is not to exceed $159,883.
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BUDGET IMPACT
budget impact
The total cost of $159,883 for installation, configuration and training is already included in the FY 2015-16 budget.
NO ADDITIONAL COUNTY FUNDS REQUIRED
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REQUESTED ACTION
requested action
Approve the attached agreement, in substantial form, to engage with Infor for installation, configuration and training on the Infor Lawson Contract Management System, in the amount of $159,883.
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