TITLE
Title
TYLER MUNIS ENTERPRISE RESOURCE SYSTEM CONTRACT EXTENSION RENEWAL
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SPONSOR
Sponsor
Peter Purcell
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BACKGROUND
Background
Guilford County currently utilizes Tyler Munis for Financial Enterprise Resource Planning (ERP). A Financial ERP system is an integrated software platform designed to streamline and enhance the management of the county’s finances and related business processes. It serves as a centralized hub for managing procurement, accounts payable, and financial reporting.
The Munis contract was initially executed by Guilford County in March 2019 with a five-year term that began on April 1. The executed contract also included language stating it would “renew automatically for additional one (1) year renewal terms at our then current SaaS fees unless terminated in writing by either party at least sixty (60) days prior to the end of the then-current renewal term.” The Board approved the April 2025 renewal at their January 9, 2025 meeting. The County has received a vendor quote for quarterly rates starting April 2026 which translates to a total annual cost at $656,521 an increase of $31,263.12 (5%), for the period April 2026 through March 2027.
This agenda item requests the Board to approve a one-year automatic renewal in the amount of $656,522 between Guilford County and Tyler Technologies Inc. upon expiration of the initial term ending on March 31, 2026, to provide certain products and services as outlined in the contract documents and authorize staff to take all reasonable actions to finalize and execute said renewal.
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BUDGET IMPACT
Budget Impact
NO ADDITIONAL COUNTY FUNDS REQUIRED
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REQUESTED ACTION
Requested Action
Approve a one (1) year automatic contract renewal in the amount of $656,522 between Guilford County and Tyler Technologies Inc. upon expiration of the initial term ending on March 31, 2026, to provide certain products and services, as outlined in the contract documents. Authorize staff to take all reasonable actions.
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