TITLE
Title
APPROVE STRETCHERS/MOUNTS AND CARDIAC EQUIPMENT PROPRIETARY MAINTENANCE SERVICE AND PARTS AGREEMENT WITH STRYKER
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SPONSOR
Sponsor
Jim Albright/Fran Cameron
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BACKGROUND
Background
Emergency Medical Services has utilized Stryker manufactured stretchers for a number of years on ambulances and at special events, including electric-assist stretchers for the past fifteen years. Stryker's safety systems have reduced worker's compensation cases and decreased patient handling incidents. These stretchers require annual preventative maintenance, as well as episodic repair to maintain satisfactory condition and performance. This proprietary maintenance service agreement includes comprehensive annual preventative maintenance to include repair parts, labor, and travel on the majority of the equipment on most of our current stretcher inventory. In depth fiscal analysis indicates this preventative maintenance and repair program is financially advantageous to EMS. Stryker's maintenance service program will ensure EMS stretchers meet ASTM and SAE standards for compliance.
Guilford County has had a lengthy history with this vendor, and their maintenance has exceeded expectations and allowed us to maintain functionality of equipment beyond its normal life span.
The adoption of the Society of Automotive Engineers (SAE) Standard J3027 required that new mounts be installed in all transport ambulances. This capital expenditure occurred over several budget cycles, and we now have 57 mounts and 74 stretchers for annual service and repair. Also, Stryker conducts an annual true-up of the existing inventory of stretchers and mounts, adjusting the annual billing accordingly based on the inventory. This adjustment includes service with new equipment (which has a one-year warranty) and any assets disposed of in the preceding year.
Cardiac monitors also require an annual service agreement for the forty LifePak 15’s that are currently within serviceable life. We have an additional twenty-two LP15’s that have reached end of life and are no longer on the service agreement. All monitors are intended to be replaced in FY26, and the service agreement will be prorated based on the date of purchase of the new devices. Each device is $1,687 or a total of $67,480.
Likewise, the Lucas cardiac compression devices are currently nine devices that will reach end of service life on December 31, 2025 ($832 each) and thirty-one that are under a full year maintenance ($1,664 each) or a total of $59,072
Bid waiver attached from Purchasing as sole source, as well as SBEC approval.
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BUDGET IMPACT
Budget Impact
Funds for the maintenance of stretchers/mounts and cardiac monitors/compression devices were included in the Emergency Services' FY 2025-2026 adopted budget.
NO ADDITIONAL COUNTY FUNDS REQUIRED
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REQUESTED ACTION
Requested Action
Authorize staff to enter into a purchase agreement for a one (1) year proprietary maintenance service and parts agreement, with Stryker Sales Corporation, for comprehensive preventive maintenance and repair of ambulance stretchers and mounts in the annual amount $141,740 for fifty-seven stretcher mounts and seventy-four stretchers, as authorized by G.S. 143-129 (e) (6) provides that formal bidding requirements do not apply when a needed product is available from only one source or supplier. Additionally, annual maintenance on Cardiac Monitors is $67,480 and Lucas cardiac compression devices is $59,072. Total commitment is $268,292.
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