TITLE
Title
JUVENILE DETENTION ACCESS CONTROL SYSTEM UPGRADES
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SPONSOR
Sponsor
Doug Logan, Juvenile Detention Director
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BACKGROUND
Background
The County has been working to complete a needed access control system upgrade at the Juvenile Detention Center to improve facility security and support the safety of County staff and juvenile detainees. The project was initially solicited in April 2024 under Bid 20179 and following implementation challenges and the contractor’s inability to complete the required access control scope, the County discontinued work under that contract in October 2025. The project was subsequently re-solicited in April 2026; however, that solicitation was rejected in July 2026 to ensure compliance with changes in North Carolina procurement requirements.
The operational need for the access control improvements remains significant and has become increasingly urgent. Following closure of the prior contract, approximately $253,091 remains available within the existing project budget.
County Purchasing has authorized a bid waiver for this service based on qualifications, subject matter expertise, and geographic proximity to Guilford County. Juvenile Detention is requesting authorization to contract with Cornerstone Detention Products, Inc. for completion of the access control improvements. The total cost of the project would be $509,846.89. Completing these improvements will provide a more reliable and effective access control system and strengthen the overall safety and security of the Juvenile Detention Center.
The equipment is under warranty during the first year of the contract; however, the County may elect to add a maintenance package through a future contract amendment following completion of installation and acceptance of the system. The proposed maintenance package is priced at $87,120.66, consisting of $27,635.42 for Year 1, $29,017.19 for Year 2, and $30,468.05 for Year 3. The first year's cost would be prorated based on the actual commencement date following completion of installation. Any future amendment would be subject to available funding and applicable County approval requirements.
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BUDGET IMPACT
Budget Impact
NO ADDITIONAL COUNTY FUNDS
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REQUESTED ACTION
Requested Action
Authorize a service agreement with Cornerstone Detention Products, Inc. in substantial form in the not-to-exceed amount of $509,846.89 for a total renovation of the Juvenile Detention access control system and hardware installation.
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