TITLE
Title
ACCEPT FY2025 5311 COMMUNITY TRANSPORTATION PROGRAM GRANT AND AUTHORIZE PURCHASE OF VEHICLES
end
SPONSOR
Sponsor
Irma Zimmerman
end
BACKGROUND
Background
Guilford County Transportation Services has received FY 2025 Community Transportation Program (Section 5311) funding from the Federal Transportation Administration via the NC Department of Transportation (NCDOT). These funds can be used to replace, rehabilitate, and purchase buses, vans, and related equipment. The amount of the grant is $1,287,000 with a 10% county match for a total of $1,430,000. NCDOT has identified eleven (11) of the twenty-one (21) total County transportation vehicles that it will contribute grant funding to replace. Staff have identified a need to replace only five (5) transportation vehicles in the current fiscal year for a total amount of $539,682; the grant funds used will total $485,714 and the 10% County match will total $53,968. The grant funds need to be appropriated to the FY 2024-25 budget. County match funds will come from existing budgeted funds via fuel savings. If County desires to replace the additional six (6) vehicles identified by NCDOT, and allocate the remaining 5311 capital grant (approximately $800K), then staff will need to file an extension with NCDOT by June 30, 2025, otherwise the remaining 6 (six) will be included in the FY 2026 5311 grant application.
Staff reviewed various options under existing NCDOT rolling stock contracts including base price plus itemized options and upfits. Transportation is utilizing the state contract exemption under G.S. 143-129(e)(9) to purchase five (5) vehicles from Interstate Transportation Sales and Service Inc. for $107,936.39 each for a total cost of $539,681.95.
County revenue contract for NCDOT 5311 grant was previously approved at December 19, 2024 Board of County Commissioners Meeting for the operational portion of grant already within FY25 budget in the amount of $316,454 ($268,985 Federal/State funds; $47,469 County match). Staff is requesting approval of amending this contract to amount of $856,136 ($539,682 increase) to allow for purchase of five (5) vehicles outlined above from Interstate Transportation Sales and Service Inc.
end
BUDGET IMPACT
Budget Impact
Budget Ordinance Amendment
General Fund
$485,714 Increase in Federal/State Funds
$485,714 Increase in Appropriation to Transportation Services
NO ADDITIONAL COUNTY FUNDS REQUIRED
end
REQUESTED ACTION
Requested Action
1) Accept the FY 2025 5311 Community Transportation Program Grant; amend the General Fund budget ordinance to increase appropriation to the Transportation Services by $485,714 and increase Federal/State Funds by the same amount to reflect grant funding; approve contract amendment increase of $539,681.95 for 5311 Grant.
2) Approve the purchase of five (5) transportation vehicles from Interstate Transportation Sales and Service Inc. for $107,936.39 each for a total cost of $539,681.95 as authorized by the state contract exemption of G.S. 143-129(e)(9) off NCDOT-Agency Specific Contract 54-SG-05062022 for Rolling Stock.
end