TITLE
Title
PURCHASE OF REPLACEMENT LAW ENFORCEMENT VEHICLES
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SPONSOR
Sponsor
Sheriff Danny Rogers (1st Lt. Eric Gordon)
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BACKGROUND
Background
The Guilford County Sheriff's Office is requesting approval to purchase four (4) 2025 Chevrolet Traverse SUVs. The vendor being utilized for this purchase is Capital Chevrolet of Raleigh off NC state contract 2510A.
The purchase of these vehicles will replace aging, high mileage vehicles in the fleet used by divisions throughout the Sheriff's Office in their administrative and enforcement duties. The vehicles are being purchased from Capital Chevrolet of Raleigh off NC state contract 2510A at a unit cost of $39,625.55 per vehicle plus 3% use tax.
- Total cost for the purchase of these four vehicles is $158,502.20.
- Highway use tax of 3% is $4,755.07
Total cost to purchase: $163,257.27
Additional cost include:
- Registration fees of $6.00 per vehicle (total $24.00).
- The estimated up fit per vehicle will be $4,000 each for a total cost of $16,000. Up fit estimates are based on current pricing and projected use of vehicles at the time of order.
- The total estimated cost to purchase and up fit these vehicles is $179,282.
This additional cost is not part of the purchase but is necessary for use in the Sheriff's Office fleet. These upfit costs are part of the original allocation of funds for the Sheriff's Office and accounted for within the remaining funds.
Capital Chevrolet has been approved through the MWBE process and county purchasing has approved the Bid Waiver Justification form. These approvals are included in the attachments.
During their July 18 Work Session, the Board of Commissioners approved vehicle replacements for Fiscal Year 2024-25 and appropriated $1.3 million to finance the purchase of vehicles for the Sheriff's Office, Emergency Services, and County Fleet. With these funds, utilizing an estimated 5.25% interest rate on a four-year financing, the County could purchase $4.5 million in new vehicles. The Board approved $2,070,000 in a project ordinance for the Sheriff's Office at the September 5, 2024 board meeting to replace an estimated 33 law enforcement pursuit vehicles, transportation vans, detective vehicles. Once this purchase is made, the Sheriff's Office will have purchased a total of 31 vehicles (20 Dodge Durangos, 2 transportation vans, 4 PIUs and 5 Chevy Traverses). After this purchase, there will be $198,000 remaining out of the $2,070,000 originally appropriated, which will allow the Sheriff's Office to purchase an estimated additional five (5) vehicles for a total of 36 vehicles.
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BUDGET IMPACT
Budget Impact
NO ADDITIONAL COUNTY FUNDS REQUIRED
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REQUESTED ACTION
Requested Action
Approve purchase of four (4) Chevrolet Traverse SUVs as authorized by the state contract exemption of G.S. 143-129(e)(9) for a total cost of $163,257.27 from Capital Chevrolet Inc. off NC state contract 2510A.
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