TITLE
Title
RESOLUTION AUTHORIZING GUILFORD COUNTY TO ENGAGE IN ELECTRONIC PAYMENTS
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SPONSOR
Sponsor
Harley Will
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BACKGROUND
Background
The 2015 legislature modified GS 159-28 (d2) (local governments) and 115C-441 (d2) (local school administrative units) to allow the Local Government Commission to adopt rules to address the execution of the pre-audit and disbursement process related to electronic transactions for local government and local school administrative units. The new pre-audit and disbursement rules became effective November 1, 2017 and exist as a part of the NC Administrative Code. Units of government can now be exempt from the pre-audit certificate and disbursement certificate requirements on electronic transactions if they complete the requirements as outlined in the attached document. Included in the requirements is the passage of a resolution by the Governing Board authorizing the County to engage electronic payments and the option to delegate authority to create and approve associated policies and procedures to the Finance Officer.
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RESOLUTION
Resolution
WHEREAS, it is the desire of the Guilford County Board of Commissioners that Guilford County is hereby authorized to engage in electronic payments as defined by G.S.159-28; and
WHEREAS, it is the responsibility of the Finance Officer, to adopt a written policy outlining procedures for pre-auditing obligations that will be incurred by electronic payments as required by NC Administrative Code 20 NCAC 030.0409; and
WHEREAS, it is the responsibility of the Finance Officer, to adopt a written policy outlining procedures for disbursing public funds by electronic transactions as required by NC Administrative Code 20 NCAC 030.0410;
NOW, THEREFORE, BE IT RESOLVED, that the Guilford County Board of Commissioners:
Section 1. Authorizes the County to engage in electronic payments as defined by G.S.159-28.
Section 2. Authorizes the Finance Officer, under the direction of the County Manager, to adopt a written policy outlining procedures for preauditing obligations that will be incurred by electronic payments as required by NC Administrative Code 20 NCAC 03.0409.
Section 3. Authorizes the Finance Officer, under the direction of the County Manager, to adopt a written policy outlining procedures for disbursing public funds by electronic transaction as required by NC Administrative Code NCAC 03.0410; and
Section 4. This resolution shall take effect immediately upon adoption.
Adopted this the 7th day of June 2018.
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REQUESTED ACTION
Requested Action
Adopt resolution authorizing Guilford County to engage in electronic payments.
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