TITLE
Title
AMEND FISCAL YEAR 2025-26 BUDGET ORDINANCE
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SPONSOR
Sponsor
Toy Beeninga, Budget and Management Services
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BACKGROUND
Background
Staff are requesting two (2) amendments to the budget ordinance as outlined below.
Add Subsection 10-C(j)
In response to the fire at the Katie S. Cashion Center, staff identified ordinance language that would allow the County Manager to respond to an immediate threat to life safety, critical infrastructure, or continuity of essential County operations when the event does not arise from a locally or nationally declared State of Emergency.
New Language
In the event of an unforeseen circumstance that poses an immediate threat to life safety, critical infrastructure, or continuity of essential County operations-including but not limited to fire, flood, structural failure, or other force majeure events-and not arising from a locally or nationally declared State of Emergency, if the County utilizes G.S. 143-129(e)(2), the Manager can enter into one or more such emergency contracts up to $1,000,000 per contract, subject to sufficient unencumbered, budgeted funds within an applicable departmental budget, the General Fund contingency appropriation, or a combination of the two. Any actions taken pursuant to this section shall be reported to the Board of Commissioners at its next regular meeting.
Amend Section 10-C(f)
As part of the budget development process, Section 10-C(f) was amended to revert back to prior budget ordinance language from Fiscal Year 2020 to clarify the Manager's authority to execute contracts, amendments, or change orders. While this language clarified the aggregate amount that can be approved, it limited the authority to service contracts outlined in section (e) of the ordinance. This would require any amendment or change order for non-service contracts to be approved by the Board of Commissioners. The proposed language would adjust this by striking "described in Section (e) herein;"
FY25 Prior Year Language:
Amendments or change orders to contracts when the aggregate of the amendment(s) during a fiscal year does not exceed a $200,000 increase in the expenditure of public funds in a single fiscal year.
FY26 Current Language:
Amendments or change orders to all contracts described in Section (e) herein; when the aggregate of the amendment requires less than a $200,000 increase in the expenditure of public funds in a single fiscal year.
Requested Language:
Amendments or change orders to all contracts described in Section (e) herein; when the aggregate of the amendment(s) requires less than a $200,000 increase in the expenditure of public funds in a single fiscal year.
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REQUESTED ACTION
Requested Action
Amend the Fiscal Year 2025-26 Budget Ordinance to add Subsection 10-C(j) outlined above and amend Section 10-C(f) to remove "described in Section (e) herein" and to revise “amendment” to “amendment(s)” in the second line as shown above.
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