TITLE
title
CHANGE ORDER TO CONTRACT 90005446, BLUM-WC JOINT VENTURE, FOR ADDITIONAL FUNDS SUPPORTING THE LAW ENFORCEMENT ADMINISTRATION BUILDING CONSTRUCTION
end
SPONSOR
sponsor
Wes Mecham (Sheriff's Office)
Eric Hilton (Facilities)
end
BACKGROUND
background
On February 1, 2024 the Board awarded Blum-WC a Guaranteed Maximum Price of $26,672,433 to complete the construction of the new Law Enforcement Administrative Building. This included a 1% Owner controlled contingency to handle unforeseen conditions discovered during construction and other minor change requests.
The Sheriff's office has reviewed the building as it nears completion and has requested additional changes. Project contingency was fully spent during the course of construction to address unforeseen matters. These requested changes will require additional funding.
Summary of Changes:
Re-configuration of the Internal Affairs area to include a second interview room and a walled office for the transcriptionist instead of a single interview room and an open transcription area. This will require adding walls, adding doors and frames, modifying ceiling grid, modifying the fire sprinkler and resubmission for review to the fire marshal, moving HVAC duct, moving electrical service and installing sound masking for the office area.
Total cost $20,000.
Engage in architectural design work to incorporate interior architectural components of the Sheriff’s Office in the Otto Zenke building to be used in the new facility. Elements of paneling will be removed and reclaimed as best as possible, to be reinstalled on the walls of the new office. The amount of paneling able to be reclaimed is unknown, and modifications to the existing walls will be required to overlay the paneling on existing finished walls. Walls without paneling may need re-painting or trim to properly make the paneling integrate into the room finish. The light fixtures will be refurbished and installed in the Sheriff's new office.
Total cost not to exceed $25,000.
Modify lobby space to accommodate a security scanner system and deputy work space. Requires power and data reconfigurations in the lobby space, necessitating core drilling the slab to run new circuits and a new floor electrical box. The fire marshal must confirm that egress requirements will be met once the equipment selection and layout is finalized.
Total cost not to exceed $20,000.
Add two TV mounts in the video editing and media specialist offices. Requires electrical and drywall work, and finish painting.
Total cost not to exceed $5,500.
Add additional roofing material to protect the roof surface and allow a walking path to a picnic table on the roof of the building. This involves 300 linear feet of walk pad, additional gypsum board protection and an additional layer of roofing membrane to cover the area under the table. The roofing manufacturer has confirmed that this will be done in accordance with the 20 year roof warranty requirements. Material delivery is 4-6 weeks, installation is one week and can be done after occupancy.
Total cost not to exceed $30,000.
Add a cooking range to the breakroom in room 167. This requires electrical modifications, wall finishes and potential cabinetry modifications.
Total cost not to exceed $20,000.
Due to water intrusion in the secure tunnel, an additional sump and sump pump is required. This involves demolition of the tunnel floor to form the sump, new piping and electrical for the pump, installation of the drainage system and any waterproofing required. The water intrusion has been a result of the modifications needed to construct the new building on the existing foundations of the old jail.
Total cost not to exceed $100,000.
Total additional funds needed for the construction changes listed above is $220,500.
In addition to the construction changes, additional design services will be required for the internal affairs office modifications. $5,000 additional dollars is needed to increase the Michael Graves architectural contract.
Regarding owner supplied equipment external to Blum-WC's efforts, the scanner for the lobby will need to be purchased by the project. The cost of the scanner is approximately $35,000. The Sheriff's office has requested a vehicle lift to be installed in the basement parking area to allow staff to perform minor repairs and equipment upfits on law enforcement vehicles. The building design accounted for the lift, but the purchase of the lift was not part of the original project scope. The cost of the lift is $7,000. It was requested that an intercomm system be added for select office staff to communicate via telephone intercomm in the event of an emergency. Total cost of the intercomm system is $6,700. It is also requested that $20,000 be allocated for Sheriff's Office interior design features inside the new facility.
The schedule impacts of making these changes will delay the occupancy of the affected areas until the work can be completed. Blum-WC is tracking to complete the project ahead of schedule, however these changes will have an impact to the construction completion date. The additional work will require re-inspection by the city inspection departments. In total, the changes requested would have between 2 and 5 weeks of schedule impacts for work done inside the building. The roof and sump pump work can be completed after the building construction is complete and should not affect the move-in schedule.
In summary, the change order to Blum-WC is in the amount of $220,500.
The addition funds for owner supplied equipment and design is $73,700.
The total addition to the project ordinance is $294,200.
end
BUDGET IMPACT
budget impact
Capital Building Construction Fund
Law Enforcement Admin Building Reno (Amend)
$294,200 increase in appropriated Fund Balance
$294,200 increase in appropriation to capital project
end
REQUESTED ACTION
requested action
Approve GMP Change order for contract 90005446 in the amount of $220,500, increasing the total GMP to $26,892,933; approve project ordinance amendment totaling $294,200.